MINUTES OF MEETING BEACON TRADEPORT
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Beacon Tradeport Community Development District was held on August 25, 2022, at 10:00 a.m. at the Dolphin Mall Management Office, 11401 NW 12th Street, Miami, Florida.

Present and constituting a quorum were:

Pete Marrero	Chairman
Phil Procacci	Vice Chairman
Brett Houston	Assistant Secretary
Madelyn Bello	Assistant Secretary
Al Lara	Assistant Secretary

Also present were:

Luis Hernandez	District Manager
Michael Pawelczyk	District Counsel
Juan Alvarez	District Engineer
Ed Prelaz	POA/ Cushman & Wakefield
Jorge Barbontin	POA/ Cushman & Wakefield
Richard Johnson	Cascade Fountain
Ricardo Largaespada	Angel Saqui, FAIA
Angel Saqui	Angel Saqui, FAIA

FIRST ORDER OF BUSINESS	Roll Call
Mr. Hernandez called the meeting to order and called the roll.

SECOND ORDER OF BUSINESS	Audience Comments
Presentation on Entry Features and Fountains
A presentation on the entry features and fountains was provided to the Board. There was a brief discussion following the presentation, but no actions were taken.

THIRD ORDER OF BUSINESS	Approval of the Minutes of the
April 28, 2022 Meeting
Mr. Hernandez: Moving on to the next item on the agenda, which is Approval of the Minutes of the April 28, 2022 Meeting. This would be the time to make any changes,

corrections, additions, or deletions.	If there are none, then a motion to approve the minutes would be in order.

On MOTION by Mr. Lara seconded by Ms. Bello with all in favor, the Minutes of the August 25, 2022 Meeting were approved as-presented.

FOURTH ORDER OF BUSINESS	Consideration	of	Resolution
#2022-03 Re-Setting the Public Hearing to Adopt the Budget
Mr. Hernandez: Moving on, the next item we have is Consideration of Resolution #2022-03 Re-Setting the Public Hearing to Adopt the Budget. As most of you probably know, we were expecting to have the budget public hearing a month ago, but we didn’t have quorum. By adopting this resolution, we will be ratifying staff’s actions that were taken to re-advertise the public hearing to allow us to consider adopting the proposed budget today. With all of that being said, I will ask the Board for a motion to adopt Resolution #2022-03 at this time.

On MOTION by Ms. Bello seconded by Mr. Marrero with all in favor, Resolution #2022-03 Re-Setting the Public Hearing to Adopt the Budget was adopted.

FIFTH ORDER OF BUSINESS	Public	Hearing	to	Adopt	the
Fiscal Year 2023 Budget
Motion to Open the Public Hearing
Mr. Hernandez: Moving forward, the next item we have is the Public Hearing to Adopt the Fiscal Year 2023 Budget. The first action I need from the Board is a motion to open the public hearing.

On MOTION by Ms. Bello seconded by Mr. Marrero with all in favor, the public hearing was opened.

Public Comment and Discussion
Mr. Hernandez: A copy of the budget has been provided in the electronic copies you have been provided with. It is the same budget that the District approved at the last

meeting, meaning that we are anticipating the same level of expenditures as we had last year. It is important to note that the $150,000 of that amount is reserves from the industrial side for the roads, and $250,000 in the reserves is also from the industrial side. That is the $400,000 that the District has in reserves currently. The budget contemplated a carry-forward we have been maintaining, and as we further discuss the budget, the Board will be able to guide us as to how they want to use those funds and what intents and purposes they may have. With that being said, I just need to remind everybody that the industrial bonds are going to be paid off on May 1, 2025, so we are getting close to that. Now the Dolphin Mall side, or the commercial side, is not too far behind that. By 2028 everything will be paid off. So, we are only a few years away from paying off all of the obligations of the original bonds that the District had. When we refinanced, there was a reduction of five years on the industrial side, and two years on the commercial side.
Mr. Procacci: And that includes Sweetwater?
Mr. Hernandez: No, that is a completely separate bond that was made for thirty years. We can discuss that later, as well, but I wanted to highlight those. The one you are referring to, Phil, is the Series 2017, which will be paid off in 2042. With that being said, the only person we have here still from the public is Ed. Ed, do you have any questions or comments about the proposed budget?
Mr. Prelaz: You said $150,000 has been in the reserves and $250,000 was recently allocated?
Mr. Hernandez: Yes.
Mr. Procacci: How is everything going with IKEA?
Mr. Hernandez: As far as I know, at least on paper, everything is fine. Juan will be giving us a report on the status of that. Moving on with the subject that we have been discussing, do any of the Board members have any questions? Hearing none, we can move on to the resolutions.

Consideration of Resolution #2022-04 Annual Appropriation Resolution
Mr. Hernandez: Resolution #2022-04 Annual Appropriation Resolution takes the District’s proposed budget, and makes it the adopted budget. So, by adopting this resolution, you will also be adopting the budget. With that being said, unless anyone has

any questions or comments, I will be asking the Board for a motion to adopt Resolution #2022-04 at this time.

On MOTION by Mr. Marrero seconded by Mr. Lara with all in favor, Resolution #2022-04 Annual Appropriation Resolution was adopted.

Consideration of Resolution #2022-05 Levy of Non Ad Valorem Assessments
Mr. Hernandez: The next item is Resolution #2022-05 Levy of Non Ad Valorem Assessments. This resolution allows the District to once again levy assessments on the Miami-Dade County tax bill. With that indication, a motion to adopt Resolution #2022-05 would be in order.

On MOTION by Mr. Lara seconded by Mr. Procacci with all in favor, Resolution #2022-05 Levy of Non Ad Valorem Assessments was adopted.

Motion to Close the Public Hearing
Mr. Hernandez:	Unless anyone has any questions with regards to the now adopted budget, I just need a motion to close the public hearing at this time.

On MOTION by Mr. Houston seconded by Mr. Procacci with all in favor, the public hearing was closed.

SIXTH ORDER OF BUSINESS	Acknowledgement of Christmas
Designers – Florida joining Holiday Outdoor Décor and Approval of First Amendment to Services Agreement for Holiday Lighting Landscaping
Mr. Hernandez: Moving on with our agenda, Christmas Designers – Florida is the company that the CDD has been using for the holiday lights. Now they have been acquired by a larger company. They are going to represented by the same individuals, but it is necessary for the Board to accept and recognize the fact that now there are new owners. The recommendation that I have is to accept and use them since we have not

had any issues during the last couple of years. Everything has been running smoothly and those who have been involved are still working for the new entity so everything is going to continue to be as it has been the last few years. Based on all of that, my recommendation to the Board is to approve the amendment to the agreement to recognize the new owners of that entity.

On MOTION by Mr. Marrero seconded by Mr. Lara with all in favor, the Board acknowledged Christmas Designers – Florida joining Holiday Outdoor Décor and the first amendment to the services agreement for holiday lighting landscaping was approved.

SEVENTH ORDER OF BUSINESS	Staff Reports
Attorney – Discussion of 2022 Legislative Update Memorandum
Mr. Hernandez: Moving forward to Staff Reports, Mr. Pawelczyk?
Mr. Pawelczyk: The one thing that we have on this agenda is the legislative update, which is kind of lengthy. I will touch on what is relevant, super-briefly because I know that everyone wants to finish with this agenda and move on, but if you have any questions going forward or you need more information just let me know. There are several laws that came out during the legislative session that pertain to special districts. The first one is that local governments cannot pay ransom to anyone who tries to collect from them, and I think it also encourages local governments to upgrade their systems to prevent such things from happening. The second one deals with your IT systems if the CDD were to have an IT system, or GMS does, it is a public record exempt from disclosure. So, if we were to talk about the specifications of what the system has, then no one can obtain a record of that. The third one deals with lobbying. A constitutional amendment was passed to deal with lobbying by elected officials leaving office. I am really sad to say that when you all are done with serving your terms on this CDD Board, for six years you cannot come back and lobby. That is more so for Congress or County Council than CDD. The fourth one deals with tax reductions. After the Surfside collapse, the legislature basically said they were exempt from all taxes for this year, so they didn’t pay any taxes that were assessed on their units. The interesting part about this legislation is that it is only good until 2023, but if something catastrophic happened, it is there. So,

that one is interesting because what happens if taxes are still owed, does that mean they are still collected off the tax roll? It is an interesting thing to keep in mind. The next one deals with reclaimed retention ponds and stormwater lakes. The sixth one deals with golf courses and turf grass. Some of the CDDs we work with do have golf courses so this applies to those, but not this District. Seven is legal notice statute, which allows the District and local governments to post legal notices on the county’s website, but in order to post on that, you would still have to advertise it, as well, so it doesn’t make much sense. The next one is that if someone were to serve the District, they need to serve the registered agent first, which is my office. However, if they can’t serve my office, then they would go on to the Chair, then the Vice Chair, then Luis’s office. A lot of times they go straight to Luis’s office first. Luis will then inform my office and the Board. The next one deals with water management districts. The legislation requires the water management districts to develop a list of critical wetlands. The next one deals with tree trimming. If a resident or homeowner is going to cut down a tree, you do not need a permit, just a letter or document from a landscape architect or certified arborist that the tree may cause unacceptable risk that could cause damage if it falls, or if it is dead. Twelve deals with grant programs. Thirteen deals with special districts being dissolved, but it has no effect on any of our CDDs, and none of the ones listed are CDDs. All of them were created by the legislature by special acts. The intent was to clarify some things and remove things that were now illegal or inappropriate with respect to elections, and those six Districts didn’t do this, so that is why they are being dissolved. That is my report, which was included in the agenda package. If you want a copy of it, let Luis or me know. Some of my developer clients have forwarded it to their lawyers or development team so they have copies of it. That is all I have unless there are any questions for me.
Mr. Hernandez: Thank you very much, Mike. Does anyone have any questions for him? Hearing no questions for Mike, we can move on.

Engineer
Status on Projects
Mr. Hernandez: Juan?
Mr. Alvarez: Thank you, Luis. Let me start with the project that requires funding. For 110th Avenue, we are retaining $220,000 from the contractor until they finish the job.

The work itself has been completed except for some very minor punch list items. We are expecting Downrite to complete the conveyance package of the water main, but it hasn’t been completed yet with WASA, and therefore WASA has not yet provided a meter for the irrigation system. Right now, a subcontractor is watering the plants and pulling the weeds. Once there is a meter is installed, then the system can be transferred to the CDD for maintenance and ownership. I think the contractor is trying to close the stormwater permit, and for that it requires a final inspection from the county, opening all of the manholes and inlets, and all of that to make sure everything is constructed properly. They have provided their plans to WASA. That is still in progress and we are holding the
$220,000 until it is completed, which is in the CDD account. Another project related to 17th Street is the construction of the fence and wall on the city’s property. We have a proposal from the contractor. It is around $76,000. Mike has prepared a small project agreement with them, and we submitted the plans to the city because we need a statement from the city that it is okay to build the wall on the property.
Mr. Hernandez: For two of those projects, do we have a timetable? The one you were saying to be completed by Downrite, with the stormwater conveyances, do we have a timetable more-or-less of when you expect that to be finished?
Mr. Alvarez: We would hope that they will complete it within a month.
Mr. Hernandez: So, at this point, we believe by the end of September, we should be done with all of that.
Mr. Alvarez: I am hoping so.
Mr. Hernandez: What about the wall project?
Mr. Alvarez: I am not sure yet. The other thing that needs funding, and this is something that just recently came up, but somebody from the county owns a parcel in the industrial park. They sent to the county about the state of the pavement markings within the industrial park. The county told them that area belongs to the CDD. They are right. In terms of the pavement markings, I think that these are the original ones from way back when. I spoke to Luis, and he suggested that I bring an estimated cost if we were going to do that. A portion of the right-of-way areas belong to the city. We can ask the city to do the pavement markings, but I don’t how many years it will take for them to do it, so you

might want to consider having the CDD do it so that the entire industrial area has a fresh look overall with the pavement markings. I estimate that it will cost around $50,000.
Mr. Hernandez: A portion of the funds the District has on hand, a portion of it is meant to do this type of work.
Mr. Houston: So, if we want to do this, we have the funds. Mr. Hernandez: That is correct.
Mr. Alvarez: There is an agreement between the CDD and the POA for maintaining things like irrigation and right-of-way areas, landscaping, etc. I think that for the CDD, it will cost around $46,000 plus the $4,000 for the city portion, for a total of $50,000. If the Board gives me direction, I will get a contractor to do this. I think the price should be within that $50,000 amount.
Mr. Houston: When will it be done?
Mr. Hernandez: I think the sooner, the better because when the holidays come, everything is done, especially if we are going to be considering doing the entrances, as well. So, based on that, do I have a motion not-to-exceed $50,000 to do the pavement markings in the industrial park area?

On MOTION by Mr. Houston seconded by Mr. Procacci with all in favor, the Board authorized staff to do the pavement markings in the industrial park area; not-to-exceed an amount of $50,000.

Mr. Hernandez: Now if you go to the proposal that was presented by the architect, the $392,000 that was presented, if the Board were to consider what was presented for that entrance, taking into consideration the document that Juan was referring to, a portion would have to be paid still, so the question is does the Board want to authorize moving forward with the presented project for the monuments at the entrance, not-to-exceed the amount of $338,000? This will allow staff to take the necessary steps to move forward with these projects.

On MOTION by Mr. Houston seconded by Mr. Marrero with all in favor, the Board authorized moving forward with the presented project for the monuments at the entrances; not-to- exceed an amount of $338,000.

Mr. Hernandez: Back to you, Juan.
Mr. Alvarez: Another project we actually have money coming in from is IKEA. They signed the agreement, which has been circulated.
Mr. Pawelczyk: Yes, Juan provided us with an updated exhibit. Luis has the executed document, and I am just waiting to hear back from IKEA on a couple of things, but they haven’t replied yet.
Mr. Hernandez: Yes. The agreement has been signed.
Mr. Houston: That is money coming to us from them? How much is it?
Mr. Hernandez:	It is $62,000.	Keep in mind that we have funds that are for everybody, and some that are specific. This will go to the commercial side. Everything on this side, including the hotel parcels, landscaping, etc. is part of the commercial side.
Mr. Alvarez: The last project is the emergency truck exit for which the CDD has an agreement with the entity that said they were going to pay for it. We finished the plans several weeks ago, and one of my engineers went yesterday personally to talk about it. It has been taking a while to get the permits.
Mr. Hernandez: If you have problems getting the collections, let me know because I included it as part of the tax bill so it can be included as part of the assessments.
Mr. Alvarez: That is all I have unless there are any questions for me.
Mr. Marrero: Yes. Any update, Juan, on the issue we had with the drainage on the outer ring road?
Mr. Alvarez: Yes. If you remember, the idea is to do about 20% of the pipes and inlets every year. There is a particular problem that Al brought up to us with a particular pipe, so we brought in a contractor who couldn’t really deal with the particular project because of the complexity and difficulty. So, we expanded the project to include the 20% that should be serviced and sent all of the information to the contractor and he is working on a price for that.
Mr. Lara: So, that would be included in the section we will be doing this year? Mr. Hernandez: That is correct.
Mr. Marrero: That will fix the issue? From the pictures, it looked like concrete had developed in there.

Mr. Alvarez: Yes. Al had provided me with some other areas that have been having issues, so we have asked the contractor to price the whole thing to also include those areas. I am expecting to receive that proposal any time. That will include the 20% plus the areas we just discussed.
Mr. Hernandez: Okay. If it is a regular expenditure, the District has it in the budget. Rather than making it something separate, let’s make it part of that so that as long as it is within the price, we will be able to move forward with it.

Acceptance of Year 2022 Beacon Tradeport Community Development District Report
Mr. Hernandez: There is a report we have included in the agenda packages, which is just being given for the Board’s acknowledgment. Every year when the report is made available, we like to make the Board aware of it. Basically, Juan’s firm inspects everything and this report gets passed on to the bondholders. At the same time, the part that I want to highlight is on page 64, which shows a picture of the markings that are being requested to be refreshed, clearly needing to be refreshed. Does anyone have any questions for Juan? Hearing none, I will just be asking for a motion to accept the Year 2022 Beacon Tradeport Community Development District Report.

On MOTION by Mr. Lara seconded by Mr. Procacci with all in favor the Year 2022 Beacon Tradeport Community Development District Report was accepted.

Manager
Number of Registered Voters in the District – 0
Mr. Hernandez: Under Manager, I do have a few items to present. The first one, is that the District received a letter from the Miami-Dade County Supervisor of Elections office letting us know that there are no registered voters in the District. It means that the District will continue to not yet elect Supervisors through general elections since there need to be 250 registered voters and six years of establishment. Based on this letter, the District does not have the number of residents, so we will continue to elect our Supervisors through a landowner’s election.

Consideration of the Proposed Fiscal Year 2023 Meeting Schedule
Mr. Hernandez: The second item that I will be presenting for the Board’s consideration is the fiscal year 2023 schedule. Since a majority of the projects have been completed, we are proposing decreasing the number of meetings scheduled and going back to having only one meeting per month to simplify the process. I don’t think that anything we have pending would require us to keep the current meeting schedule, plus keep in mind we always have the option if we need to meet to schedule a special meeting. The only exceptions that are being presented are the November 3rd meeting, which also will have a landowner’s election that we have already presented to have on that date, and the December date is also being presented as an exception due to the holidays. That way, if we do need to have it, we can have it early enough to deal with it. Typically, we have not had a need for a meeting in December, but we are listing it just in case. The meetings will continue to be on the fourth Thursday of each month at this location and time. With that being said, unless anyone would like to make any changes, I will be asking for a motion to approve the proposed fiscal year meeting schedule, which will authorize staff to advertise it as we have presented it.

On MOTION by Ms. Bello seconded by Mr. Marrero with all in favor the proposed fiscal year 2023 meeting schedule was approved as-presented.

Discussion of Financial Disclosure Report from the Commission on Ethics – everyone has filed
Mr. Hernandez: The Financial Disclosure Report, everybody has filed, so congratulations to all of the Supervisors for fulfilling that obligation on time this year.

Selection of District Records Office within Miami-Dade County – 2804 NE 8th Street, Suite 202, Homestead, Florida 33033
Mr. Hernandez: The last item I have is related to the District’s records. The District is required to maintain its records in Miami-Dade County, which has always been at GMS’s office, but our office has moved to a different location, so I am asking to make a motion accepting that the District’s records office will now be located at 2804 NE 8th Street, Suite 202, Homestead, Florida 33033. So, a motion to accept that would be in order at this time.

On MOTION by Mr. Lara seconded by Mr. Marrero with all in favor, the District’s records office was accepted to be located at 2804 NE 8th Street, Suite 202, Homestead, Florida 33033.

EIGHTH ORDER OF BUSINESS	Financial Reports
Acceptance of Check Run Summary
Acceptance of Balance Sheet
Mr. Hernandez: Moving forward, the next item we have is the Financial Reports. Tab A contains the check run summary, and tab B has the balance sheet. Unless anyone has any questions on either, I will be asking for a motion to accept them at this time.

On MOTION by Mr. Marrero seconded by Ms. Bello with all in favor, the check run summary and the balance sheet were accepted.

NINTH ORDER OF BUSINESS	Supervisors Requests
Mr. Hernandez: Are there any requests from the Supervisors? Ms. Bello: I have a question on #6, did we skip that?
Mr. Hernandez: We accepted it. It is just a change of ownership. Ms. Bello: Right, but are we keeping them?
Mr. Hernandez: For this year, yes. We set it up to continue with them for this year, and next year can we review our options.
Ms. Bello: Okay.
Mr. Hernandez: Are there any other requests from the Supervisors?

TENTH ORDER OF BUSINESS	Adjournment
Mr. Hernandez:	Unless anyone has any other District business to discuss, a motion to adjourn the meeting would be in order.

On MOTION by Ms. Bello seconded by Mr. Procacci with all in favor the meeting was adjourned.

Pete Marrero (Oct 27, 2022 12:51 EDT)

Secretary Assistant Secretary	Chairman/ Vice Chairman

Created:

2022-10-27

By: Status:
Transaction ID:

Luis Hernandez (lhernandez@gmssf.com) Signed
CBJCHBCAABAA8LtEqYVl4GVTOeUUXjTus_ujz4sc--Vg

08-25-22Minutes-BeaconTradeport
Final Audit Report	2022-10-27

"08-25-22Minutes-BeaconTradeport" History
Document created by Luis Hernandez (lhernandez@gmssf.com)
2022-10-27 - 4:41:34 PM GMT- IP address: 50.196.79.65

Document e-signed by Luis Hernandez (lhernandez@gmssf.com)
Signature Date: 2022-10-27 - 4:45:57 PM GMT - Time Source: server- IP address: 50.196.79.65

Document emailed to Pete Marrero (pmarrero@taubman.com) for signature
2022-10-27 - 4:45:58 PM GMT

Email viewed by Pete Marrero (pmarrero@taubman.com)
2022-10-27 - 4:51:14 PM GMT- IP address: 50.200.71.194

Document e-signed by Pete Marrero (pmarrero@taubman.com)
Signature Date: 2022-10-27 - 4:51:26 PM GMT - Time Source: server- IP address: 50.200.71.194

Agreement completed.
2022-10-27 - 4:51:26 PM GMT