MINUTES OF MEETING BEACON TRADEPORT
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Beacon Tradeport Community Development District was held on April 27, 2023, at 10:00 a.m. at the Dolphin Mall Management Office, 11401 NW 12th Street, Miami, Florida.

Present and constituting a quorum were:

Phil Procacci	Vice Chairman
Madelyn Bello	Assistant Secretary
Brett Houston	Assistant Secretary Also present were:
Luis Hernandez	District Manager
Ginger Wald	District Counsel
Juan Alvarez	District Engineer (via telecommunication)
Jeff Lapidus	Procacci Counsel

FIRST ORDER OF BUSINESS	Roll Call
Mr. Hernandez called the meeting to order and called the roll.

SECOND ORDER OF BUSINESS	Audience Comments
Mr. Hernandez: Moving forward, I just want to indicate for the record that we have no audience with us today to provide any comments, so we are not skipping this item.

THIRD ORDER OF BUSINESS	Approval of the Minutes of the
January 26, 2023 Meeting
Mr. Hernandez: Item #3 on the agenda is Approval of the Minutes of the January 26, 2023 Meeting. This would be time to make any changes, corrections, additions, or deletions. If there are none, then a motion to approve the minutes would be in order.

On MOTION by Ms. Bello seconded by Mr. Procacci with all in favor, the Minutes of the January 26, 2023 Meeting were approved as-presented.

FOURTH ORDER OF BUSINESS	Consideration	of	Resolution
#2023-03 Approving the Proposed Fiscal Year 2024 Budget and Setting the Public Hearing
Mr. Hernandez: Moving forward, the next item that we have is Consideration of Resolution #2023-03 Approving the Proposed Fiscal Year 2024 Budget and Setting the Public Hearing. Before we consider the resolution, I would like to have the Board look at the proposed budget. It starts on page 15 of your agenda package. If we look at the general fund on page 17, you will see the expenditures the District anticipates to have for the coming fiscal year. One of the things we look at is what increases we anticipate we will be having. For instance, one of the items we have been seeing that will be affecting all of the Districts is that we anticipate having some increases in the insurances, and things like the electrical bills and other similar expenses. Although, at the end of the process, staff has determined that the District will be able to levy the same assessment level for the operations and maintenance costs without increasing if compared to the current fiscal year, meaning there will not need to be any increases. The debt portion is a fixed amount, so that will not change. Based on that explanation, does anyone have any questions regarding the proposed budget?
Mr. Houston: The drainage costs went down by a lot, I guess because we did a lot of drainage work already.
Mr. Hernandez: Correct. Right now, we are going to work on building back up the resources for when we need to do it again, so we have the funds we need to have. At the same time, we are also taking into consideration that by 2025, the debt industrial side will be paid off, so at that time, the District will have the ability to revise what the actual operations and maintenance will be because the debt portion matures on May 1, 2025 and is going to be paid off. We have other improvements we have assessing, but at the same time, the part I know is that for operations and maintenance, which is the part that could have some variance, we don’t anticipate needing to have an increase.
Mr. Houston: Good.
Mr. Hernandez: It may be that as we get to move forward the Board might have other expenses for other projects, but for this coming year, that is not anticipated.

Mr. Procacci: When that is paid off, we would have more money to do other things to make other improvements to make the park look really nice.
Mr. Hernandez: Exactly correct. So, trying to move on, unless anyone has any questions about the proposed budget, we can go ahead and look at the resolution. Resolution #2023-04 will approve the proposed budget, and also it will set the public hearing date for the budget. it has to be at least sixty days from now. The fact that we have no increases means that the District doesn’t need to send a mailed notice to the property owners, but at the same time, the budget will be able to be accessed by going to the District’s webpage so that anyone that could be affected can see it. Based on all of that, the next date that we have as part of our scheduled meeting days that would meet the sixty day requirement isn’t until July, so my suggestion would be to set the budget public hearing for the July 27th meeting. The important part of that, though, is to ensure we will have a quorum on that date.
Ms. Bello: Pete and I are not going to be here that week. I leave on the 25th. I don’t know what day he leaves. I can check.
Mr. Hernandez: Would the 20th work better? We still need to advertise the budget public hearing, so that would not be a problem to have the meeting a week earlier. Phil and Brett, do either of you have any problem with July 20th since the 27th doesn’t work for Madelyn or Pete?
Mr. Procacci: That is fine. Mr. Houston: No.
Mr. Alvarez: Luis? Sorry, to interrupt, but since we are talking about the budget, would it be a good idea if I give an opinion about the cost of the future projects, in case there may be something considered during this budget timeframe?
Mr. Hernandez: Sure. Go ahead.
Mr. Alvarez: Okay. We have the entrance feature project that the architect is working on. We are going to have 100% plans by May 22nd. At that point and time, I think we can invite contractors to price the project. Originally, we estimated that the project would cost around $400,000, but we will see with inflation exactly how much it is going to cost. If we follow the Florida Statutes, we know that the threshold for public bidding projects is going to be about half a million dollars, meaning that if the project is below

$500,000, we cannot invite two or three contractors of our preference to bid on the project. If it is above $500,000, then we will have to publicly bid it. So, I think that we may need to consider that the project may cost more than that, and the bidding process should probably start around the end of May. That is one project. The other project would be the wall on 17th Street. I have been in contact with the City Engineer, and I think they are very open to accepting the idea of moving the wall inside the property to create the landscaping area that we all want for aesthetic purposes. We received a price from a contractor, and I think it was for around $70,000, but that was several months ago, so we might need to update that price, and I think the wall might actually cost around $100,000. In terms of the drainage maintenance, I think we have been estimating around $120,000 per year, so that is something we need to consider. Besides that, I don’t think there are any other major costs, but I think those need to be considered.
Mr. Hernandez: Juan, just for you to know, and also for everybody else to know, the cost of the wall is going to be part of the construction costs the District has, which has nothing to do with the operations and maintenance. The cost for the entrance, and I have been trying as you were talking to find what we have from the savings from the prior years. I haven’t yet found the outstanding amount, but the District has carried forward some excess funds from the industrial side that we are going to be using to fund that project. So, at the time that I was working on the proposed budget, the intent was to only use that carry-forward. Part of what I tried hard to do was keep everything the same and use only existing funds the District already has. There is usually a table that shows the amount of the reserves, but I am not seeing it right now. Just for everyone to know, nothing will be an emergency for the District’s finances, and we can shift things if need be. We also will have money coming from the City of Sweetwater. So, rather than penalizing the property owners, and taking advantage that we will be receiving some additional funds, I don’t think it will affect the numbers that we are presenting, but it is really up to the Board. That is the rationale I used at the time I was working on the District’s budget. Juan, none of what you have said will be affecting the District from getting any of those projects done, and I will make sure the proposed costs are included as part of the budget so that if it is perceived that the obligation from the industrial side is going to be higher than anticipated, it can be corrected the next year.

Mr. Alvarez: Okay, that would be great. Thank you. Mr. Hernandez: So, July 20th will work for all of you? Mr. Houston: Yes.
Ms. Bello: Yes.
Mr. Hernandez: Okay, so if at least the three of you are here, we will have quorum. Mr. Houston: That is adopting the final budget?
Mr. Hernandez: Yes. Also, another option is that we can always hold off until the August meeting. The reason I think it is better to do it earlier, though, is just in case there are any issues with quorums and we have to reschedule, at least we still have time to make the tax roll deadline.
Mr. Procacci: July.
Mr. Hernandez: The resolution will be filled in to read that the budget public hearing is going to be a special meeting on July 20, 2023 at 10:00 a.m. at the Dolphin Mall Management Office, at 11401 NW 12th Street, Miami, Florida. Based on the fact that the three Board members attending today’s meeting will not have a problem with meeting on that particular day, I will be asking the Board for a motion to approve Resolution #2023-04 at this time.

On MOTION by Ms. Bello seconded by Mr. Procacci with all in favor, Resolution #2023-04 Approving the Proposed Fiscal Year 2024 Budget and Setting the Public Hearing was approved; and the public hearing was scheduled to be held on July 20. 2023 at 10:00 a.m. at the Dolphin Mall Management Office, 11401 NW 12th Street, Miami, Florida.

FIFTH ORDER OF BUSINESS	Discussion	on	City	Interlocal
Agreement and Returned Funds
Received Payment of $348,720.59 on February 11, 2021
Additional Funds to Collect but No Accounting of Collected Funds
Mr. Hernandez: Regarding the City Interlocal Agreement, the part I need to be saying is that as it has been indicated by Brett, the agreement claims that the City of Sweetwater needs to provide us with the accounting of collected funds. Unfortunately we have not been able to establish that of yet, but the part I do want to report is that on February 11, 2021 the District received a payment of $348,720.59. Since then, they have

been quiet for almost an entire year. Now all of the sudden, we have found out that the District should be receiving in a short period of time an amount of $196,268.39. This is a portion of the information the District has been able to get from them, but they do need to report more to us. Based on some of the conversations I have been part of, it is my understanding that the new administration setting this to be one of the priorities, so I am hoping with that the new administration, those changes will soon take into effect. So, the good news for the CDD is that no one is denying the obligation, and I think we will be receiving funds for some of the projects that we have been discussing during this upcoming year. Unless anyone has any comments, I will move on.

SIXTH ORDER OF BUSINESS	Staff Reports
Attorney
Mr. Hernandez: Moving forward to Staff Reports, Ginger? Ms. Wald: Nothing.
Mr. Hernandez: Excellent report.

Engineer
Mr. Hernandez: Juan? You may tell of any other items you might have.
Mr. Alvarez: I think I covered what I have before. I can add that there was an agreement signed for Dixie Landscaping to do landscaping maintenance on 110th Avenue and 17th Street. This will give us a little more time for the permanent agreement between the CDD and City for a private entity to do the maintenance of the landscaping in those right-of-way areas. That is the only thing I can think of, but I can add to what I said before that if anyone has any questions for me, I will be happy to answer them.
Mr. Hernandez: Hearing no questions for Juan, thank you for your report, Juan. Mr. Alvarez: Sure.

Manager – State Board of Administration Account Discussion
Mr. Hernandez: Under Manager, the only part I need to bring up is to keep the Board informed about how the District is extremely limited as to where we can put any excess funds and savings to earn interest. In the past, one of the few ways we are allowed to do so, there were some concerns in the last month, so in precaution, the Trustee took the funds the District has and pulled them out of what is known as the State Board of

Administration Account, so that if there were any concerns of liquidity, the District would not be affected and would be able to access those funds. As of yet, nothing has taken place to cause concern, and if it continues to just be a rumor, we will go back to how we used to maintain things and will keep the Board posted. Does anyone have any questions? Hearing none, we can move on.

SEVENTH ORDER OF BUSINESS    Financial Reports
Acceptance of Check Run Summary
Acceptance of Balance Sheet
Mr. Hernandez: The next item we have is the Financial Reports. Tab A contains the check run summary, and tab B has the balance sheet. Unless anyone has any questions on either, a motion to accept them would be in order at this time.

On MOTION by Mr. Houston seconded by Mr. Procacci with all in favor, the check run summary and the balance sheet were accepted.

EIGHTH ORDER OF BUSINESS	Supervisors Requests
Mr. Hernandez: Are there any requests from the Supervisors? Hearing none, we can move on.

NINTH ORDER OF BUSINESS	Adjournment
Mr. Hernandez:	Unless anyone has any other District business to discuss, a motion to adjourn the meeting would be in order.

On MOTION by Ms. Bello seconded by Mr. Procacci with all in favor, the meeting was adjourned.

Secretary Assistant Secretary

Pete Marrero (Jul 20,2023 13:41 EDT)
Chairman/ Vice Chairman

Created:

2023-07-20

By:

Robin Friedman (rfliedman@gmssf.com)

Status:

Signed

Transaction ID:

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07-20-23meeti ngdocumentstobesigned-Beacon Tradeport
Final Audit Report	2023-07-25

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0	Agreement completed.
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